Hiring a van isn’t just about picking up the keys and driving off, it requires a few essential checks to ensure everything runs smoothly. Providing the correct ID and documents helps confirm your identity, verify your driving eligibility, and protect against fraud. Without them, your booking could be delayed or even declined.
By having your paperwork ready in advance, you’ll speed up the process, avoid last-minute stress, and get on the road without hassle. Whether you’re moving house, transporting goods, or using a van for business, a smooth rental experience starts with having the right documents in hand.
Valid Driving Licence Requirements
Who Needs a Driving Licence?
If you’re looking to hire a van, a valid UK driving licence is a must. Whether you need a van for business, moving house, or a one-off job, you’ll need to prove you’re legally allowed to drive.
Licence Check Process
To keep things simple and ensure all drivers meet legal requirements, we carry out a quick licence check using the GOV website. This allows us to verify your driving record, check for any disqualifications, and confirm that you have fewer than 6 points on your licence.
What’s Acceptable?
Your licence must be in good standing, meaning it cannot have more than 6 points. If you’re unsure about your driving record, you can check it yourself before booking. Ensuring your licence meets these requirements helps avoid any last-minute issues, making the rental process fast and hassle-free.
Supporting Documents You’ll Need
Supporting Documents You’ll Need
Alongside your driving licence, you’ll need to provide proof of address to confirm your identity and meet our rental criteria. We require two recent proofs of address, which can be a bank statement, water bill, phone bill, document from HMRC, etc.. These must be dated within the last three months to ensure they reflect your current residence.
Passport Option
If you don’t have two proofs of address, you can use your passport instead, along with one proof of address from the accepted list. This provides flexibility while still meeting our verification requirements.
Why These Documents Are Necessary?
These document checks are essential because our insurance is provided by a third party, and they have specific requirements we must follow. Verifying your driving licence and proof of address ensures that you meet their criteria, allowing us to provide you with fully insured vehicle hire.
Without these documents, we wouldn’t be able to proceed with your booking. By having everything ready in advance, you’ll not only meet these requirements but also speed up the rental process, avoiding any last-minute delays and ensuring a smooth, hassle-free experience.
What If I Don’t Have the Documents?
Missing some of the required documents? Don’t worry, there may still be a solution. If you can’t provide two proofs of address, consider using a passport and one proof of address instead. Make sure any documents you provide are recent (within the last three months) and clearly display your name and address.
Additional Verification Steps
If you’re struggling to meet the requirements, contact us in advance. In some cases, we may be able to suggest alternative forms of verification or guide you on how to quickly obtain the necessary documents.
However, without the correct ID and address proof, we won’t be able to proceed with your booking. Making sure you have everything ready in advance will save time and prevent delays, helping you get on the road as quickly as possible.
The Rental Process Explained
Hiring a van should be quick and hassle-free, and having the right documents ready ensures a smooth experience.
How the Document Check Works
Once you provide your driving licence and supporting documents, we’ll verify them on the spot. This includes checking your licence details via the GOV website and confirming your proof of address meets our criteria. To avoid delays, ensure your documents are clear, valid, and up to date.
Collection and Rental Agreement
When you arrive to collect your van, you’ll need to sign a simple rental agreement outlining the terms of hire. We’ll also walk you through the vehicle’s features and answer any questions before handing over the keys.
Deposit and Payment
We offer flexible payment options: either a £250 refundable deposit or a £10 per day surcharge for a no-deposit rental. Choose what works best for you and get on the road without unnecessary stress!
Frequently Asked Questions (FAQs)
What happens if my licence has points but is still valid?
You can still hire a van as long as you have fewer than 6 points on your licence. We’ll verify this through a quick GOV.UK licence check during the booking process.
Can I hire a van without a passport or proof of address?
You must provide either two proofs of address (such as a bank statement or utility bill) or a passport plus one proof of address. Without these, we won’t be able to proceed with your rental.
How long before my booking should I submit my documents?
We recommend having your documents ready when booking to ensure a smooth collection. Bringing them on the day is fine, but pre-verification can save time.
Do I need to provide proof of insurance?
No, we provide fully insured rentals, you just need to meet our licence and document requirements.
We hope this article cleared up any questions you may have about the process of booking in your rental vehicle. If you have any more questions surrounding this don’t hesitate and give us a call on 01634 780720, a member of our team will be happy to clear up any questions you may have.